IT Directory Docs

Adding a hardware item

Who can do this: Any authenticated user with access to the target sub-organization.

Steps

  1. In the left sidebar, click Hardware (/hardware).

  2. Click Add Hardware (top right, next to Import).

  3. Fill in the Add Hardware form, organized into sections:

    Basic Info

    • Sub-Organization — required if your account has access to more than one org.
    • Name — required (e.g. "MacBook Pro 14").
    • Type — required: Laptop, Desktop, Server, Monitor, Phone, Tablet, Networking, Peripheral, or Other.
    • Status — optional, defaults to Active (Active / In Storage / In Repair / Retired / Disposed).

    Device Details

    • Brand, Model, Serial Number, Asset Tag — all optional.

    Ownership & Purchase

    • Assigned To — optional, searchable employee picker (shows "No employees yet — add employees first" if your org has none — see https://docs.itdirectory.app/tutorials/adding-employees).
    • Vendor / Supplier, Purchase Price ($), Purchase Date, Warranty Expiry — all optional.

    Notes

    • Notes — optional free text.

  4. Click Add Hardware to save.

Finding and filtering hardware

  • Use the type tabs below the page header (All / Laptop / Desktop / …) to filter by device type.
  • Use the search bar ("Search by name, serial, tag…") and the Status dropdown to narrow the list further.
  • The table paginates at 25 rows per page; use the pagination bar at the bottom.
  • To edit an existing item, click its row and update the same form — the submit button reads Save Changes instead of Add Hardware.

Notes

  • You can also bulk-import hardware via the Import button next to Add Hardware. It accepts CSV files only (Excel files aren't supported), up to 5MB and 20,000 rows.
  • Adding hardware counts against your organization's pooled asset limit — see https://docs.itdirectory.app/tutorials/billing.